Meetings & Banquets

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The hotel boasts the largest banqueting and conference facilities in the city. With a ballroom capable of accommodating 1,000 people and a foyer area suitable for setting up major displays, the hotel is the preferred choice for major corporate functions.

Hotel Equatorial Ho Chi Minh City boasts a ballroom with an impressive integrated LED wall, which measures 8 metres by 4 metres. The high definition LED wall can provide stunning visual impact for meetings, events as well as gala dinners and wedding videos.

See what is possible!

The hotel offers guests the convenience of half-day or full-day seminar packages. Other add-in options are available depending on guests’ requirements.

Click here to view our Impressive Events and Hospitality brochure (PDF, 1.6MB)

Venues and Capacity Guide Table
Venue Floor Plan Size (m2) Cocktail reception Sit down banquet
Number of persons
Saigon Ballroom Click here 940 1,250 800
Saigon I 320 650 220
Saigon II 180 250 120
Saigon III 440 350 250
Saigon I & II 500 1,000 450
Saigon II & III 620 500 340
Sapa 100 120 60
Da Lat I 100 120 60
Da Lat II 100 120 60
Da Lat I & II 200 250 150
All Rooms & Foyer 1,670 2,250 1,050

 

Venues and Capacity Guide Table
Venue Buffet Theatre Class Room U-Shape
Number of persons
Saigon Ballroom 600 1,000 470 200
Saigon I 180 350 200 100
Saigon II 110 150 100 60
Saigon III 200 300 140 N/A
Saigon I & II 320 650 300 150
Saigon II & III 290 500 270 N/A
Sapa 50 80 40 30
Da Lat I 50 80 40 30
Da Lat II 50 80 40 30
Da Lat I & II 100 150 70 45
All Rooms & Foyer 850 N/A N/A N/A

 

Request for Proposal

List of equipment available:

  • Backdrop banners
  • Stage
  • Rostrum
  • Portable partition boards
  • Flip Chart
  • White Board
  • Overhead Projector
  • Slide Projector
  • LCD Projector
  • Portable and in-built screens
  • 29″ Colour TV
  • VCR Player
  • CD Player
  • Cassette Deck
  • PA system with wired Microphones
  • Wireless Microphone
  • Collar Microphone
  • Conference Microphone

Hotel Equatorial Ho Chi Minh City offers a wealth of resources to meet your meeting, seminar and events requirements. We provide guests the convenience of half-day or full day seminar packages, together with a wide variety of food and beverage options to meet every catering need. Our seminar packages offer a choice of various meeting set-ups, theme coffee / tea breaks, main meals and audio-visual equipment.

Food & Beverage 
Select from an array of menus featuring Vietnamese, Chinese, Western, Muslim, Japanese and International cuisine or we will customise your menu to suite the unique tastes of your group. We cater for set menus, buffets, cocktail receptions, off-site catering and even a personalised picnic basket for an open field trip!

Meeting Amenities
All half-day and full-day packages come complete with the following amenities:

  • Writing materials
  • Ice water
  • Refreshing mints
  • White board
  • Flip chart
  • Coloured marker pens
  • Reception table with fresh flowers

To enhance your meeting productivity, the following added services are available at your disposal:

Audio / Visual Equipment

  • PA system
  • Wired & Wireless microphones
  • Rostrum with microphone
  • Simultaneous translation system
  • Collar microphones
  • Overhead projectors
  • Slide Projectors
  • LCD Projectors
  • Portable projection screens
  • Colour televisions
  • VCR Players
  • CD players
  • VCD players

Other Equipment

  • Desktop computers and laser printers
  • Photocopying machines

Decoration

  • Customised backdrop
  • Table name cards
  • Elegant fresh flowers arrangements
  • Theme coffee break counter with decoration
Request for Proposal

Full Day Meeting:

  • All day use of the main meeting room
  • One personal function host on hand throughout your meeting
  • One Welcome Coffee / Tea with Snacks and Fresh Fruits
  • Morning & Afternoon Coffee / Tea Breaks with Snacks and Fresh Fruits
  • Choice of Buffet Lunch or Set Lunch or Dim Sum Set Lunch
  • Free wireless internet in the meeting room throughout the meeting
  • One LCD projector and screen for presentation
  • Personalised place cards for each delegate
  • Meeting Set-up with Writing Pads and Pens
  • Drinking Water and Refreshing Mints
  • Head Table with Fresh Flowers
  • White board, Flip chart and Colour Markers
  • Rostrum with Microphone
  • Signboard outside the meeting room
  • Reception Table with Fresh Flowers

Half Day Meeting:

  • Same as above but only one coffee/tea break with snacks & fresh fruits
Request for Proposal

Full Day Meeting:

  • All day use of the main meeting room
  • One personal function host on hand throughout your meeting
  • Morning & Afternoon Coffee / Tea Breaks with Snacks and Fresh Fruits
  • Choice of Buffet Lunch or Set Lunch
  • Meeting Set-up with Writing Pads and Pens
  • Drinking Water and Refreshing Mints
  • Head Table with Fresh Flowers
  • White board, Flip chart and Colour Markers
  • Rostrum with Microphone
  • Signboard outside the meeting room
  • Reception Table with Fresh Flowers

Half Day Meeting:

  • Same as above but only one coffee/tea break with snacks & fresh fruits
Request for Proposal

Valid until 31 March 2022

Our package includes:

  • Reception table
  • Tea & coffee service upon arrival and for the duration of the meeting
  • Meeting room set up with writing material, bottled water and mints
  • Stage and podium
  • Complimentary usage of  the public address system in the meeting room
  • Complimentary welcome hi-flex backdrop with frame for minimum 100 guests booked
  • Complimentary usage of LED wall for a minimum of 200 guests booked (subject to availability)
  • Complimentary voucher for weekend stay for two at Deluxe room, including breakfast for a minimum of 300 guests booked
  • Special room rate for participants to stay overnight at hotel on the event date
  • Choice of buffet or set menu for lunch at private room (applied for package with lunch)
  • Free flow of soft drinks and bottled water during lunch (applied for package with lunch)

Terms & Conditions:

  • Applicable for a minimum of 15 guests
  • Rate is subject to 5% service charge and 10% VAT
  • Cannot be combined with other promotional discount offers

Price: From VND360,000++ per person

Request for Proposal

2017-05-04_birthday-party-adult

Valid: Ongoing, Daily

Hotel Equatorial is the perfect place to celebrate a special occasion. With a choice of private rooms suitable for accommodating up to 1,000 guests, and private dining available for smaller groups, it’s the perfect place to impress those that matter the most! Our event planners are available to help you make your special occasion memorable!

Basic Package
Price:
VND6,250,000++ per table
10 persons per table

5 – 15 tables includes:

  • Free flow of soft drinks and water for 3 hours
  • Red carpet on aisle
  • Decorated reception table with lucky money box
  • Themed decorations including balloon art and arch
  • Specially-designed floral centerpieces on each table
  • A signature Hotel Equatorial birthday cake
  • Seat covers and ribbons for all chairs

What’s more for 16 – 20 tables, we’ll give you:

  • Free flow of Tiger beer for 3 hours

If you have more than 21 tables, we’ll also throw in:

  • Complimentary host for 2 hours
Request for Proposal

2017-05-04_birthday-party-children

Valid: Ongoing, Daily

Hotel Equatorial offers the perfect setting to celebrate your child’s special day.
Imagine all the fun your pride and joy will have celebrating their birthday at Hotel Equatorial with all family and friends. Where else can your child have their very own Junior MasterChef competition!

Basic Package
Price: VND4,600,000++ per table
5 – 10 tables, 10 children per table

Includes:

  • A delicious selection of meals perfect for little ones
  • Themed decorations including balloon art and arch
  • Decorative gallery table
  • Free flow of soft drinks and water
  • Fresh flowers on each table
  • Personalised birthday cake
  • Clown blowing bubbles
  • Projector for personal photos

What’s more for 11 – 15 tables, we’ll give you:

  • Complimentary Emcee
  • Dancing show

If you have more than 16 tables, we’ll also throw in a photo backdrop!

Special: Book 10 tables or more and you will receive 1 table for free when booking parties on Monday – Friday.

If you would like to make your child’s party extra special, then why not add one of our activities!

Junior MasterChef
What could be more fun than your child’s very own MasterChef cupcake decorating competition!
VND1,000,000++ for a maximum of 50 children
VND1,500,000++ for 60 – 100 children

Artistry
Younger children will love our painting, colouring and sand painting activities.
VND1,000,000++ for 20 children

Request for Proposal

Be it a reception for 1000 or a private board meeting for 10, there is always room for any occasion.

In addition, for events held at guests’ own venue, Hotel Equatorial Ho Chi Minh City has established its name for outside catering services and has even served 2,000 guests at one function. Our professional team has catered for numerous corporate companies as well as VIP functions, from various foreign consulates to premium incentive groups.

Theme Parties

Hotel Equatorial Ho Chi Minh City is renowned for creating and organising theme party events. We will tailor make your needs to ensure a memorable experience for your group.

  • “The Mekong Extravaganza ” – Vietnamese Theme Village
  • “BBQ with a Splash!” – Poolside Barbecue Dinner
  • Malaysian Theme with a Spice Market
  • “The Great Gatsby” – Classic 1920’s Theme
  • “Cinco de Mayo” – The Mexican Way

To obtain a competitive, good-value price for your unforgettable theme party in Vietnam, please submit a request for proposal.

Request for Proposal

Valid until 31 December 2021

Booking Period: Until 30 November 2021

Our package includes:

  • Free corkage for 1 bottle of wine (750ml) per table
  • Complimentary 8” birthday cake for a birthday party with minimum 3 tables
  • One complimentary table for every 15 paying tables
    • Up to a maximum of three complimentary tables for celebrations with a booking of 50 tables

Terms & Conditions:

  • Cannot be applied with other promotional discounts
Request for Proposal