Meetings & Banquets

Equatorial Ho Chi Minh City boasts the largest banqueting and conference facilities in the city. With a ballroom capable of accommodating up to 1,000 people and a foyer area suitable for setting up major displays, it is the preferred choice for major corporate functions.

The hotel also houses a ballroom with an impressive integrated LED wall, which measures 8 metres by 4 metres. The high-definition LED wall can provide stunning visual impact for any meetings, events, as well as gala dinners and weddings.

View here to see what is possible.

We offer guests the convenience of half-day or full-day seminar packages. Other add-in options are available depending on guests’ requirements.

Click here to view our Impressive Events and Hospitality brochure (PDF)

Venue Overview
Venues and Capacity Guide Table
Venue Floor Plan Size (m2) Cocktail reception Sit down banquet
Number of persons
Saigon Ballroom Click here 940 1,250 800
Saigon I 320 650 220
Saigon II 180 250 120
Saigon III 440 350 250
Saigon I & II 500 1,000 450
Saigon II & III 620 500 340
Sapa 100 120 60
Da Lat I 100 120 60
Da Lat II 100 120 60
Da Lat I & II 200 250 150
All Rooms & Foyer 1,670 2,250 1,050

 

Venues and Capacity Guide Table
Venue Buffet Theatre Class Room U-Shape
Number of persons
Saigon Ballroom 600 1,000 470 200
Saigon I 180 350 200 100
Saigon II 110 150 100 60
Saigon III 200 300 140 N/A
Saigon I & II 320 650 324 150
Saigon II & III 290 500 270 50
Sapa 50 80 40 30
Da Lat I 50 80 40 30
Da Lat II 50 80 40 30
Da Lat I & II 100 150 70 45
All Rooms & Foyer 850 N/A N/A N/A

 

Equipment

List of equipment available:

  • Backdrop banners
  • Stage
  • Rostrum
  • Portable partition boards
  • Flip Chart
  • White Board
  • Overhead Projector
  • Slide Projector

 

 

  • LCD Projector
  • Portable and in-built screens
  • 65″ Colour TV
  • CD Player
  • PA system with wired Microphones
  • Wireless Microphone
  • Collar Microphone
  • Conference Microphone
  • Video Conference
Meeting & Seminar Package

Equatorial Ho Chi Minh City offers a wealth of resources to meet your meeting, seminar and events requirements. We provide guests the convenience of half-day or full day seminar packages, together with a wide variety of food and beverage options to meet every catering need. Our seminar packages offer a choice of various meeting set-ups, theme coffee / tea breaks, main meals and audio-visual equipment.

Food & Beverage 
Select from an array of menus featuring Vietnamese, Chinese, Western, Muslim, Japanese and International cuisine or we will customise your menu to suite the unique tastes of your group. We cater for set menus, buffets, cocktail receptions, off-site catering and even a personalised picnic basket for an open field trip!

Meeting Amenities
All half-day and full-day packages come complete with the following amenities:

  • Writing materials
  • Ice water
  • Refreshing mints
  • White board
  • Flip chart
  • Coloured marker pens
  • Reception table with fresh flowers

 

To enhance your meeting productivity, the following added services are available at your disposal:

Audio / Visual Equipment

  • PA system
  • Wired & Wireless microphones
  • Rostrum with microphone
  • Simultaneous translation system
  • Collar microphones
  • Overhead projectors
  • Slide Projectors
  • LCD Projectors
  • Portable projection screens
  • Colour televisions
  • CD players
  • VCD players

Other Equipment

  • Desktop computers and laser printers
  • Photocopying machines

Decoration

  • Customised backdrop
  • Table name cards
  • Elegant fresh flowers arrangements
  • Theme coffee break counter with decoration
Summer Meeting Package

Enjoy a special meeting package at Equatorial Ho Chi Minh City with diverse meeting spaces, accommodating up to 1,000 guests and 5-star service standards.

  • Special deal of 10% discount on the standard meeting package prices
  • Complimentary LED screen for a minimum of 250 guests booked
  • Complimentary one voucher of 15% on the total bill for the next event (maximum VND2,000,000 value per event) with 3-month validity. The voucher is only applicable to the same organizer

For all enquiries and bookings, call +84 28 3839 7777 or sales@hcm.equatorial.com.

Terms and Conditions:

  • Applied for a minimum of 20 guests
  • Applied for events booked and organized from 15 July to 30 September 2022
  • Cannot be combined with other promotional discount offers.
Director Meeting Package

Full Day Meeting:

  • All day use of the main meeting room
  • One personal function host on hand throughout your meeting
  • One Welcome Coffee / Tea with Snacks and Fresh Fruits
  • Morning & Afternoon Coffee / Tea Breaks with Snacks and Fresh Fruits
  • Choice of Buffet Lunch or Set Lunch or Dim Sum Set Lunch
  • Free wireless internet in the meeting room throughout the meeting
  • One LCD projector and screen for presentation
  • Personalised place cards for each delegate
  • Meeting Set-up with Writing Pads and Pens
  • Drinking Water and Refreshing Mints
  • Head Table with Fresh Flowers
  • White board, Flip chart and Colour Markers
  • Rostrum with Microphone
  • Signboard outside the meeting room
  • Reception Table with Fresh Flowers

Half Day Meeting:

  • Same as above but only one coffee/tea break with snacks & fresh fruits
Executive Meeting Package

Full Day Meeting:

  • All day use of the main meeting room
  • One personal function host on hand throughout your meeting
  • Morning & Afternoon Coffee / Tea Breaks with Snacks and Fresh Fruits
  • Choice of Buffet Lunch or Set Lunch
  • Meeting Set-up with Writing Pads and Pens
  • Drinking Water and Refreshing Mints
  • Head Table with Fresh Flowers
  • White board, Flip chart and Colour Markers
  • Rostrum with Microphone
  • Signboard outside the meeting room
  • Reception Table with Fresh Flowers

Half Day Meeting:

  • Same as above but only one coffee/tea break with snacks & fresh fruits
Hybrid Meetings

It has become vital for us to adjust to the new norm and one of it is to hold virtual meetings, be it fully or partially. At Equatorial, we offer hybrid meeting room options as well. Let us know what you need and we will meet your goals.

Make an appointment with us to explore the hybrid event solutions, enabling interactive participation with our technology partner.

Benefits of hybrid meetings:

  • Enhanced health and safety measures within meeting and event spaces
  • Flexible meeting design with physical distancing
  • Dedicated sales team with experience in hybrid events
  • A multipurpose range of virtual platform for live meetings
  • Facilitates all group sizes

Inclusions:

  • Broadband and hi-speed internet
  • LCD projector and screen
  • Camera, speakers and microphones
  • Stage and podium
  • Standard meeting amenities
  • Coffee break with tea, coffee, milk, fresh fruits, and snacks

Price: VND630,000 net per person

Terms and conditions:

  • Available daily until 31 December 2022
  • The meeting package is applied for minimum 10 attendees
  • Price is inclusive of tax and service charge
Adult Birthday Parties

Equatorial is the perfect place to celebrate special occasions. With a choice of private rooms suitable for accommodating up to 1,000 guests and private dining available for smaller groups, it’s the perfect place to entertain and impress those that matter most. Our event planners are available to help you make your event a success.

Basic Package
Price: VND7,854,000++ per table
5 – 15 tables, 10 persons per table

Include:

  • Free flow of soft drinks and water for 3 hours
  • Red carpet on aisle
  • Decorated reception table with lucky money box
  • Themed decorations including balloon art and arch
  • Specially-designed floral centerpieces on each table
  • A signature Hotel Equatorial birthday cake
  • Seat covers and ribbons for all chairs
  • Complimentary one birthday cake

What’s more for 16 tables and above, we’ll give you:

  • Free flow of soft drinks and Tiger beer for 3 hours
  • One complimentary table for every 15 paying tables

Special: For every 10 tables booked, get one complimentary table (maximum of 3 complimentary tables). Applicable for parties held only on Monday – Friday.

Kiddy Birthday Parties by Equatorial

We offer the perfect setting to celebrate your child’s special day.
Imagine all the fun your pride and joy will have celebrating their birthday at Equatorial with all their family and friends. Where else can your child have their very own Junior MasterChef competition?

Basic Package
Price: VND5,544,000++ per table
5 – 10 tables, 10 children per table
Include:

  • A delicious selection of meals perfect for little ones
  • Themed decorations including balloon art and arch
  • Decorative gallery table
  • Free flow of soft drinks and water
  • Fresh flowers on each table
  • Personalised birthday cake
  • Clown blowing bubbles
  • Projector for personal photos

What’s more for tables of from 11 – 15 and above, we’ll give you:

  • Complimentary Emcee
  • Dancing show

 

Special: Book 10 tables or more and you will receive 1 table for free when booking parties on Monday – Friday.

If you would like to make your child’s party extra special, then why not add one of our activities!

Junior MasterChef
What could be more fun than your child’s very own MasterChef cupcake decorating competition!
VND2,310,000++ for a maximum of 50 children
VND3,465,000++ for 60 – 100 children

Artistry
Younger children will love our painting, colouring and sand painting activities.
VND2,310,000++ for 20 children

Banquets & Catering Services

Be it a reception for 1000 or a private board meeting for 10, there is always room for any occasion.

In addition, Equatorial Ho Chi Minh City has established its name in outside catering services for events held at our guests’ own venues, and has even served 2,000 guests at one function. Our professional team has catered for numerous corporate companies as well as VIP functions, from various foreign consulates to premium incentive groups.

Theme Parties

Equatorial Ho Chi Minh City is renowned for creating and organising theme party events. We will tailor to your needs, ensuring a memorable experience for your group.

  • “The Mekong Extravaganza ” – Vietnamese Theme Village
  • “Putting on the Ritz” – French Colonial Era
  • “Jungle Jungle” – Dining with G.I. Joe
  • “Viva La Viva” – The Mexican Way
  • “BBQ with a Splash!” – Poolside Barbecue Dinner

To obtain a competitive, good-value price for your unforgettable theme party in Vietnam, please submit a request for proposal.


Request for Proposal

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